Event · 01
Convocation Ceremony
180–3,000 graduates, gown logistics, procession, certificate dispatch, photography.
Preparing the stage
✦ cue · lights · go
Industry vertical · Education & Research
Event planner for education & research institutions — Chennai.
Convocations. Alumni meets. Research summits. Placement drives.
Chennai's education sector — SRM, VIT's Chennai campus, Loyola, Stella Maris, MIT Anna, the IIT Madras Research Park ecosystem — generates a steady calendar of convocations, alumni reunions, placement drives, and specialised research summits. Our work here is light-touch, high-dignity, and fiercely ceremonial.
Anchor clients in this vertical
SRM Institute of Science and TechnologyIIT Madras Research ParkAnna UniversityLoyola CollegeStella Maris CollegeVIT Chennai
Convocations are the category that teaches you dignity. Every convocation we've run — a 1,200-graduate ceremony at SRM, a 180-head MBA convocation at Loyola IAS, a doctoral-only ceremony at IIT Madras — demands a script that respects the institution's traditions, a logistics plan that handles gowns and stoles and hoods in order, and a photographer who understands the right moment is when the student is handed the scroll, not when they're walking off.
Alumni meets are where we get to be more creative. Batch-reunion programming — a class-of-1999 reunion for VIT Chennai where we rebuilt their hostel mess as a pop-up for one night — these are where we produce memory, not just events. Alumni recognise quality work and talk about it. This category punches above its revenue weight in word-of-mouth for us.
Event · 02
Alumni Reunion (batch)
50–500 alumni, memory-lane programming, campus tours, spouse / family involvement.
Event · 03
Research Summit / Conference
150–800 academics, poster-session logistics, printed proceedings, sponsor-balance ethics.
Event · 04
Placement Drive / Job Fair
40–120 recruiters, student scheduling desk, interview rooms, resume-dispatch tech.
Event · 05
College Cultural Fest
3-day flagship fest, celebrity headliner, 8,000+ footfall, security + permit management.
The pain
Common failure modes in this vertical.
Academic calendars mean rigid dates that cannot move for vendor convenience
Convocation script has institutional traditions that break if vendors improvise
Research conferences have strict sponsor-balance ethics (no single-sponsor domination)
Student-committee-led events mean inexperienced counterparts — vendors must over-communicate
Our answer
How we solve it.
Date-lock in the contract — we do not renegotiate on institutional calendar conflicts
Script-rehearsal with the academic council 2 weeks before convocation
Sponsor-ethics advisor on panel — we've refused campaigns that violated academic neutrality
Dedicated student-committee-liaison role — we absorb the "what does this mean" questions
Package · 01
Convocation / ceremony
₹6 L – ₹35 L / event
Single ceremony
Package · 02
Alumni programme (annual)
₹15 L – ₹75 L / year
2-4 batch reunions + homecoming
Package · 03
Institution year-round
₹60 L – ₹2.5 Cr / year
Convocation + research summit + fest
Calendar rhythm
When this vertical buys — the annual pattern.
- 01
Feb–Mar: Annual convocations (most institutions)
- 02
Apr: Alumni homecomings
- 03
Aug–Sep: Freshers / orientation weeks
- 04
Dec–Jan: Research summits + academic conferences
Can you handle gown / stole / hood logistics at scale?+
Yes — we source from IITM-approved regalia partner, sizing matrix handled 7 days pre-event, laundered and tagged. 3,000-graduate convocations handled with zero mis-sizing since 2023.
How do you manage sponsor balance at research conferences?+
Our sponsor-ethics advisor pre-audits the placement map. No single sponsor exceeds 30% of visible signage. Session sponsorships separated from plenary. Pharma / industry conferences held to stricter standards.
Can you produce a 3-day cultural fest for our college?+
Yes — we've run fests at MIT Anna, SRM, and VIT Chennai. Celebrity headliner sourcing, stage production, security, sponsor integration, permit management all handled end-to-end.
Brief us
Tell us about your event.
A single paragraph is enough. We’ll respond within one business day with a brief questionnaire and a ballpark budget.
✦ responses within 24 business hours
Call us
+91 73733 39225
hello@lsdevents.in
Usually 2 business hours
Studio
T. Nagar, Chennai 600017